Last modified on 09-25-2007.
Adults: Players Handbook
The following guidelines have been excerpted from the GEVA
Operating Code and apply to registration and tournament play of the Adult
Division.
Regular
Adult - A team composed entirely of regular adult members of the same
gender. Teams must have six registered
players on the roster to qualify as a team.
Age Group Teams - GEVA recognizes
conglomerate age group teams. It is the
intent of this rule to encourage the formation of age group teams with the
intent of competing at the National Championships. Men and women who have or will reach the age
of 40 years or older during the season will be allowed to play on an age group
team IN ADDITION to their regular team.
These conglomerate age group teams
will be allowed to participate in regular season tournaments but will not be
allowed to play in Regional Championships.
Individuals must be registered as part of a regular adult team. When competing, age group teams will play at
the players' registered skill level or higher (ie; B level players may play as
a Masters team at the B level) and will conform to all GEVA clubbing/playing
rules (they will be allowed to have 1 higher level player). If more than one higher level player wants to
play the team must compete at a higher level.
Rosters must be provided as part of tournament entry to ensure that
players are registered at the appropriate levels.
Individual Membership Categories
All individuals must be registered
with USAV and the Region to be able to participate in or host a Region
sanctioned event or to serve in an elected or appointed position in the Region.
The categories of
membership in GEVA are defined in the following paragraphs. Additional categories may be defined which
fall within the guidelines of USAV.
Regular/Adult - The regular
members of GEVA are those members who are above the age of Junior membership as
defined by USAV. Those people that fall
into the regular member category are: players, male and female, coaches, managers,
officials, team representatives and others such as coaches, trainers that take
out individual memberships and are considered as members at large and not
necessarily affiliated with any team or organization within GEVA.
Recreation - Is a special
category of registration, used within the GEVA region to allow individuals to
participate in a GEVA sanctioned recreation activity if they are not already a
GEVA regular member. Recreation members
may not compete in sanctioned GEVA events unless their membership is upgraded
to the regular category.
Outdoor/Summer - Is a
special category of registration. It is
required of each individual desiring to participate in a GEVA/USA Volleyball
sanctioned outdoor competition if he/she is not already a GEVA member.
Registration Requirements:
Players are reminded that
GEVA/USAV memberships start November 1 and expire the following October 31 each
season regardless of when a player registers throughout the season.
Friendship Season Play: All teams and players will be required
to fill out and sign the event forms that will be provided at all Friendship
tournaments before they play. Individual
registration is not required for Friendship play.
Sanctioned Season Play: Teams and players must be fully
registered with GEVA before they will be allowed to play. Teams must register with no less than SIX
players at the time of registration.
Player Registration - Individuals
register by going to the GEVA web site and following the directions to prepare
the registration form, print put the Waiver & Code of Conduct online and
submit it as part of a team registration at a tournament.
Team Registration - All
teams must be registered prior to playing.
Adult team registration forms must be accompanied by a minimum of 6
individual player registration forms.
Teams with less than six individuals assigned will not be allowed to
play.
Tournament Site
Registration
Adult players will register at a
tournament site with the cooperation of the Tournament Director. This will be accomplished in the following
manner:
a. Initial Team Registration: A team must
register at a tournament. They will
bring three completed team rosters, team registration form and signed
individual Waiver & Code of Conduct forms (a minimum of six) to the
tournament site. The Tournament Director
will check them and initial one copy of the team roster which will be used by
the team at subsequent tournaments until their official roster. The individual registration and one copy of
the roster forms will be forwarded to the GEVA office.
b. Adding Players to Roster: Players will bring their completed and signed
individual Waiver & Code of Conduct form along with appropriate fee to a
tournament site. The Tournament Director
will check them for completeness and add the player's name to a copy of the
team's roster (supplied by the team representative) which will suffice for
subsequent tournaments until such time as the roster is updated by the office.
Proof of Registration
There are three acceptable methods
to prove registration status when asked:
a. An
individual USAV registration card
b. A
receipt received as a result of registering at a tournament (initialed roster
is a receipt)
c.
The player’s name appearing on a GEVA supplied and
approved roster
A player not qualifying under one of the
above must register at the tournament. A
refund will be issued if duplicate registrations are received.
The GEVA Registration Office must
receive all registration forms and fees before participants can take part in
GEVA/USAV sanctioned tournaments. All
checks must be payable to GEVA.
GEVA – Registration
Adult Club
Teams - The GEVA Region encourages the “club” format for the purpose of
promoting play. Organizing a large group
of players into teams for USAV/GEVA competition has many advantages. Clubs are
formed to provide players an opportunity to progress and attend more
tournaments.
Definition
of Adult Clubs - Clubs and the teams in the club will adhere to the following
criteria:
a.
Clubs
will be composed of teams of the same gender.
b.
Club teams must share a common club name and club
representative. The club representative
will speak for the club on issues. Teams
will have separate team representatives.
c.
Clubs may not ‘club’ with another club.
d.
All teams within a club must be regular registered
teams (6 players minimum) in the Region.
e.
All players must be registered on a specific team
within the club.
Club
Registration - Club association must be declared at time of registration and
cannot be changed during season.
Player
Changing between Non-club Teams:
a. A
player may petition the Region to change teams only once per season by
submitting a letter to the Registrar.
b. The
Representatives of both teams must acknowledge the move request in
writing. The only acceptable reason for
denying a move will be financial.
c.
There will be a mandatory 21-day waiting period from
the day a written request is received before a player may play with the new team. Player may continue to play with the old team
during the waiting period.
Player
Changing between Club Teams
b. There will be a mandatory 21-day waiting
period from the day a written request is received before the player will be put
on the roster.
Intra-club Player Movement - Teams within a club may
“borrow” players from another team in the club for the purposes of playing in a
particular tournament.
a.
Teams
may borrow two (2) players from a same or lower level team OR one (1) player
from a higher level team within the club.
b.
Players
may not play down more than one level.
c.
Players
cannot play for more than one team in a tournament. Two-day tournaments are considered single
tournaments.
d.
Players
may not be 'borrowed' for Regional Championships.
Conduct
of Tournaments
5.1 Adult Tournaments
5.1.1
Types of
Tournaments
Tournaments during the Sanctioned season will be run as a single level of play and of same gender.
Tournaments during the Friendship season may be run as multiple level of play and of same gender.
Exceptions
to these rules may be granted with application to the Regional office.
5.1.2
Tournament
Level Definition
5.1.2.1 60 % of the teams entered in a tournament must be of the announced skill level for the tournament to be run as announced
5.1.2.2 If by the Monday before the tournament 60% of the teams are not of the announced skill level, the tournament may be run with no points being awarded with regard to standings but will count towards Regional qualification. All teams must be notified by the tournament director of this decision. The higher level teams will have the choice of withdrawing without penalty.
5.1.2.3 Junior teams playing in Adult tournaments will be considered to have the following skill levels for purposes of defining a tournament:
17 & 18 Junior teams = BB
15 & 16 Junior teams = B
5.2 Adult
Tournament Organization
5.2.1 Tournament
Director Duties
a. All telephone inquiries will be answered
within two days.
b. All entries must be mailed in with the
appropriate entry form and an entry fee.
Teams will be accepted based on the arrival of the dated mail. Telephone, email and fax entries will not be
accepted.
c. Receipt of all entries will be acknowledged
by phone or e-mail.
d. A record of when the tournament fills will be
kept. After a tournament has filled
continue to respond to telephone inquiries within two days. Keep track of wait-listed teams.
e. Set pools and notify playing teams as to
start time at least five days prior to the tournament (Tuesday notification for
Saturday tournament and Wednesday for
Sunday). Notification will be by phone.
f. Entry fee for adult tournaments will be as
set forth in Appendix A. These fees can
not be exceeded without permission of the Regional office..
g. Entry fees for teams that have been moved up
or down will be reimbursed for those tournaments that they had entered prior to
the move. This would pertain to
tournaments in which the team is no longer eligible to play because of the
move. Teams will be required to play any
previously registered tournament occurring on the immediate weekend following a
move.
h. If, in an emergency, a tournament needs to be
moved, the Tournament Director will check with the GEVA office before taking
any action. If a Tournament Director of
an announced 15-team tournament wishes to grow a tournament , he must check
with the Director of the same level tournament the following weekend to see if
it has a minimum of 8 teams registered.
i. 11 team tournaments are not to be held.
5.2.2 Adult
Tournament Organization:
a. The Tournament Director or their designee
should arrive at tournament site at
least forty-five minutes prior to the start of the first match.
b. Check all equipment. Make sure the facility and equipment follow
the
c. All tournaments will be run in a round-robin
format. All teams will be guaranteed a
minimum of eight (8) games of play.
d.
Post the
schedule of play and provide the scoresheets and line-up sheets at each court.
Provide pencils with erasers for each court.
Provide an adequate game ball for each court. Have all of the entry rosters available and ensure
that all players sign before playing.
e.
Players will
be allowed to register on-site. A player
registering on-site will be added to the roster by the Tournament Director.
f. The Tournament Director or their Designee
will be on sight to oversee the smooth flow of play throughout the
tournament. The Designee must be
announced to the Referees and Team Representatives at the beginning of the
tournament.
g. Play-off seeding - The top two teams in a 4 or 5 team pool will
advance. The top three teams will
advance from a 6 or 7 team pool. Teams
will be ranked by ;
1.
Won/loss record
2.
Head-to-Head game record
3.
Head-to-Head point differential
4.
Total point differential
5.
Coin Toss
If
there are more teams tied for the playoffs than there are more positions then
the tied teams must compete for the position(s) in direct competition. Teams shall not be eliminated from assignment
to championship competition by point or any other non-competition system.
One
25-point game shall be used to break ties.
h. At the end of the tournament provide first
and second place team awards and individual awards for each first place team
member. The prizes will be of approximately $75.00 value and be
volleyball/sports related.
5.2.3 Adult
Tournament Officiating Requirements
5.2.3.1 Referee
Guidelines
a. All sanctioned tournaments will utilize USAV
certified R1's on all matches.
b. Tournament Directors will communicate with
Referee's Chair for the assigning of Referees for all sanctioned season tournaments.
c. Referee pay scale will be as shown in
Appendix A.
d. Referees who need to cross a major bridge or
tunnel to get to the tournament site will be reimbursed for toll.
e. Tournament directors will insure that the
recommended number of certified referees are utilized for the tournament; 3 for
a 2 court tournament, 4 for a 3 court tournament and 6 for a 4 court
tournament.
f.
Referees for
playoffs will be assigned by Head Referee and the finals’ referee should have
at least a Regional rating. A
Provisional Referee may be assigned to a final only if a Rating Team member is
supervising.
g.
Tournament
directors will insure that referees are paid on day of tournament or within one
week.
5.2.3.2 Work Teams
Teams will
provide the work crews for matches they are not working as per the published
schedule. Work teams for the playoffs
will come from the last pool play match if required.
5.2.4 Adult
Tournament Reporting:
a. GEVA is utilizing a seeding system for Adult
tournaments. The results of the tournament must be mailed/faxed in on the
Monday immediately following the tournament. The results need to include all
scores from pool-play as well as the play-offs and finals. These are to be sent to the GEVA Seeding
Coordinator..
b. The signed rosters and the GEVA tournament
reporting sheet should be mailed in to the GEVA office on the Monday following
the tournament.
c. Report all incidents (player conduct and
injury) by telephone immediately. The
appropriate forms must be sent in to the Insurance and GEVA offices within 24
hours of the incident.
5.3 Adult Tournament Sanctioning
5.3.1 Adult Tournaments
Adult tournaments will be sanctioned
by the Adult Competition Director.
5.3.2 Posting of Tournament Schedule
Sanctioned
tournaments will be posted on the GEVA web site as part of the overall GEVA
schedule. Non-sanctioned tournaments
will not be posted.
5.4
Adult Point
System
The point system will be used to reflect tournament results
and the subsequent tournament seeding.
The system will also be utilized by the GEVA Adult Competition Committee
to determine the proper playing level of teams!
5.4.1 Teams Playing
Up
a. The seeding system will provide the criteria needed for
teams to play up a level. A team wishing
to play at the higher level must be seeded in the top 25% in both total points
and average of their registered playing level!
b. A
team must play at least 1/2 of the tournaments in any calendar month at their
registered level.
5.4.2 Point System
The point system shall work as follows:
a. Pool Play: Teams
will earn points based on their final standing in pool play.
In addition each
team that actually plays in a tournament will receive one point for that
tournament.
b. Playoffs
Winning
Quarterfinals - 1 pt.
Winning
Semifinals - 2 pt.
Winning
Finals - 3 pt.
c. Therefore, the
maximum points a team can earn per tournament is 12. All tournament results are utilized. Note:
Points are awarded only for playoff rounds that are actually played.
Tournament
Play
6.1 Adult Tournament Play
6.1.1
Adult
Friendship Tournaments
Any adult team may enter the appropriate level Friendship
tournament. Teams do not need to be
registered to play. Team composition may
be different for every tournament.
6.1.2 Adult Regular Season Tournaments
6.1.2.1 Team Eligibility Guidelines
These
guidelines are designed to make the seeding system accurate and provide strong
tournaments for all participants
a.
Thirteen or
more days prior to a tournament a director is only required to accept one
eligible lower level team per pool. That
team must be seeded in the top 25% of their level (both average and total
points) at the time of receipt of the entry form.
(Exp:
the Tournament Director will accept only 1 B team per pool into a BB tournament
or 1 BB team per pool into an A
tournament)
b. If a tournament is not filled by the Monday
before the tournament any lower level team may enter despite their standings.
c. A team must have played at least 1/2 of their
tournaments in any calendar month at their registered level.
6.1.2.1.1 Moving
Teams
a. Teams will be evaluated as appropriate during the season and/or by mid-season and their playing level adjusted accordingly. NO TEAM will be moved after March 1st and teams will not be moved more than twice a season.
b. Teams are required to play at least half
their tournaments in a given calendar month at their registered playing level.
Teams that are performing above or below par at their registered level and are
within the aforementioned guidelines will be moved up or down respectively!
c.
Teams may request a transfer to another level by
submitting a written request to the Adult Competition Committee. Teams must provide an explanation for their
movement request. Each request will be
reviewed on a case by case basis.
d.
In order to foster team movement and increased
competition, up to two teams in each B and BB division will be moved up a level
for the following season. Teams to be
moved up will be; (1) the winner of the regional tournament and (2) the
6.1.2.1.2 Moving
Teams Up
GEVA will
utilize the following criteria for the mandatory moving of teams up:
a. A team which makes it out of pool play in a higher level tournament two times.
b. A team which wins a tournament at a higher
level will be immediately moved up.
c. A team that wins any three qualified
tournaments at its registered playing level.
Qualified tournaments are tournaments that consist of no less than (2)
pools of competition per skill levels except those levels where the majority of
tournaments consist of (1) pool.
d. Teams will be returned to their original
level if they; (1) play in at least two tournaments at the higher level and (2)
do not win at least three games in each of the first two qualified tournaments
at the higher level.
6.1.2.1.3 Moving
Teams Down
GEVA will
utilize the following criteria for the mandatory moving of teams down:
a. A team that wins two or less games in three consecutive qualified tournaments.
b. Results of the first (2) tournaments of the sanctioned season will not be used as criteria for moving teams down.